What are you planning today?
I'm Planning an Academic Course
Academic Scheduling Guidance
Learn about the annual scheduling process, production calendars, important deadlines, and classroom assignment procedures.
Scheduling Priorities
Understand how classrooms are assigned to support instructional needs while providing equitable access across Academic Health Sciences.
Course Placement Changes
Learn when and how to request classroom changes after initial room assignments have been completed.
Scheduling Best Practices
Tips for planning ahead, selecting the right classroom, and submitting complete requests.
Helpful for:
- Course schedulers
- Academic administrators
- Department staff
- Program coordinators
I'm Planning an Event
Resources to help faculty, staff, departments, and student organizations create successful classroom events.
Scheduling Best Practices
Tips for planning ahead, selecting the right classroom, and submitting complete requests.
Event Planner Checklist
A step-by-step guide covering everything from reserving your room to preparing presenters and wrapping up after your event.
Student Organization Information
Policies and guidance for Registered Student Organizations and Campus Life Programs.
Determining your Event Type
Guide to determining whether your event should be considered an internal, external, or co-sponsored event.
Helpful for:
- Event planners
- Administrative staff
- Faculty
- Student organizations
- Conference organizers
I Want to Learn About Our Classrooms
Classroom Types
Compare available classroom layouts and instructional environments to find the best fit for your course or event.
Classroom Technology
Learn what technology is available and access classroom technology guides.
Classroom Use & Community Expectations
Help keep classrooms welcoming, clean, and ready for the next users.
Helpful for:
- Instructors
- Event organizers
- Guest speakers
- New faculty and staff
Frequently Asked Questions
General Classroom Requests
Can I request a specific classroom?
Specific room requests may be submitted, but assignments are based on overall classroom availability, instructional requirements, and equitable access considerations. While we do our best to accommodate room preferences, final assignments depend on capacity, technology requirements, and scheduling priorities.
What if my enrollment changes?
Course placement changes can be requested after initial assignments are made. HSCS will review available options and work with you to identify appropriate space.
How are specialized classroom needs accommodated?
Our team reviews instructional requirements, classroom features, and available space to identify the best fit for each course.
When should I submit a Course Placement Change Request?
Course Placement Change Requests can be submitted at any time after the CCS close date for the given term to reflect changes to enrollment, instructional needs, meeting patterns, or accessibility requirements that affect your current classroom assignment.
Final Exams & Special Activities
Do I need to submit a request for every final exam?
Only if your course requires an in-person classroom. Courses without a submitted Final Exam Request are assumed to administer their final exam online.
Can I change my final exam after submitting my request?
Yes. Changes to exam dates, times, or classroom assignments should be submitted through the Final Exam Request form. Requests will be reviewed based on classroom availability.
What qualifies as a course-related activity?
Examples include extended course time, unique testing, small group sessions, review sessions, and mandatory academic program related meetings. All course-related activities must directly link to a scheduled course.
Student Organizations & Events
Who can reserve Health Sciences classrooms?
Only active Registered Student Organizations and Campus Life Programs may reserve classrooms for official organization activities via GopherLink.
Is there a limit to classroom reservations?
Yes. Each student organization may reserve up to eight hours of classroom time per week to ensure equitable access.
Can our organization show a movie?
Yes, provided organizations provide proof of an appropriate public performance license before the screening.
Before You Submit a Request
A little planning helps us find the classroom that best supports your needs.
Consider:
- Expected attendance
- Technology requirements
- Accessibility accommodations
- Preferred dates and times
- Room setup needs
- Specific activities that will take place
- Whether food will be provided
Providing complete information helps us process your request more efficiently and identify the best available classroom.
Still Not Sure Where to Start?
Every scheduling situation is a little different—and that's okay.
If you're unsure which process or resource applies to your request, our scheduling team is happy to help you determine the best next step.
Contact the Health Sciences Classroom Services Scheduling team by emailing [email protected] or by submitting a Scheduling Intake Form to set up a meeting.