Students may reserve HSCS space exclusively for official Campus Life Program (CLP) or Registered Student Organization (RSO) activities. All CLP and RSO activities must comply with the Student Unions & Activities (SUA) Student Group Policies.
For students submitting requests, the following rules apply:
- Students listed as officers of registered student organizations (per the SUA website) may request health sciences classroom space.The organization must be active or in good standing as listed on the GopherLink.
- RSOs requesting space that holds a capacity of 100+ or conducting activities specified by SUA and Office of Risk Management will be required to sign a Facility Use Agreement with HSCS and provide a Certificate of Insurance. For more information on specified activities and insurance coverage requirements, please review the Insurance section of the SUA Student Group Policies website.
- Room requests that require signing an agreement and providing a Certificate of Insurance should be submitted at least 5 business days prior to the event date to allow time for processing.
- Student groups must provide proof of purchase of a film license to show a film or movie in a HSCS space. A copy of the proof can be emailed to HSCS at [email protected], within 5 business days prior to the event date.
- Each student organization will be allowed to reserve classrooms for a maximum of 8 hours per week. If multiple classrooms are requested simultaneously, each room will count toward this total individually. This is to ensure that all classrooms are equitably available for use by other student organizations and study groups.
Student groups reserving our space must comply with other policies indicated on the HSCS Classroom Use Policies Page.
Department-Sponsoring Events for Student Groups Guidelines
Health Sciences Classroom Services recognizes the unique and vital role that student groups play in the educational process. The following guidelines apply specifically to student groups sponsored by or housed in colleges, schools, departments or units requesting use of Health Sciences Classroom Services space:
Cleanliness of Rooms
- All users are responsible for leaving the classroom in good condition. This includes returning chairs and tables to their original location and placing waste in the trash bins. Any portable whiteboards that have been removed from the classroom must be brought back into. Users may not move, unplug, modify, remove or otherwise tamper with any equipment or fixtures, including podiums.
- All users are responsible for appropriate disposal of waste. If users have food at an event they must notify Health Sciences Classroom Services so that appropriate custodial arrangements can be made. If there are not enough trashcans in a room to accommodate all waste, users are responsible for calling the Facilities Call Center at 4-2900 to request additional waste containers.
- If Health Sciences Classroom Services receives complaints about the condition of a classroom following a reservation and additional custodial services are required, a fee of $100.00 or more will be charged to the department or student group organization.
Policy Violations
Violation of any of these policies will be reported to departmental contacts and departments will be billed for any clean-up or repair costs. In addition, departments may choose to fine or sanction student groups for violation of use policies. Repeated violations by a student group may result in cancellation of any future classroom reservations and refusal of future requests for classroom use.