Schedule a Course

To provide equitable access to shared classrooms, course scheduling follows a coordinated university-wide process.

1. Courses Are Submitted  through the Collaborative Class Scheduling (CCS) System

Departments and collegiate schedulers submit course information through the Collaborative Class Scheduling (CCS) process according to established university timelines. CCS user training is provided through Academic Support Resources and general instructions are also available.

We have a Step-by-Step Course Scheduling Guide to assist you through every step of the process.

2. Special Course Placement Requests are Communicated

Department and collegiate schedulers communicate with the HSCS Scheduling Team any special course needs as needed via established practices (primarily via shared Google Sheet).

3. Classrooms Are Assigned

HSCS works with scheduling partners to assign classrooms based on:

• Enrollment needs
• Room capacity
• Instructional technology requirements
• Accessibility considerations
• Specialized room features
• Overall classroom utilization

4. Schedules Are Finalized

Once classroom assignments have been completed, departments receive their room assignments and can begin reviewing any remaining scheduling needs.

5. Changes Are Processed

As instructional needs evolve, HSCS continues to review and accommodate schedule changes whenever space availability allows.

Because Health Sciences classrooms are shared resources supporting multiple colleges and programs, requests are reviewed using established scheduling priorities.

Classroom assignments are intended to:

• Support instructional needs
• Maximize utilization of shared classroom resources
• Provide equitable access across programs
• Align room features with teaching requirements
• Maintain flexibility for changing enrollment patterns

For detailed scheduling protocols, view the Classroom Scheduling Protocols.

During Initial Scheduling

• Classroom assignments are coordinated through the CCS process.
• Requests for specialized spaces are reviewed as assignments are made.
• HSCS works closely with collegiate scheduling partners throughout the process.

After Classroom Assignments Are Finalized

• Course placement changes may be requested.
• Requests are evaluated based on availability and instructional impact.
• Our team will communicate with you if additional information is needed.

When submitting scheduling requests, consider:

• Expected enrollment
• Technology requirements
• Active learning or specialized instructional needs
• Accessibility considerations
• Preferred building locations, if applicable

Providing complete information early helps us identify the best classroom match for your course. Please see our Scheduling Best Practices page for additional guidance.

Can I request a specific classroom?

Specific room requests may be submitted, but assignments are based on overall classroom availability, instructional requirements, and equitable access considerations.

What if my enrollment changes?

Course placement changes can be requested after initial assignments are made. HSCS will review available options and work with you to identify appropriate space.

How are specialized classroom needs accommodated?

Our team reviews instructional requirements, classroom features, and available space to identify the best fit for each course.