Health Sciences Classroom Scheduling Protocols

All requests are scheduled using the following basic principles:

  1. Space needs (from largest to smallest capacity)
  2. Priority scale (listed below)
  3. First come, first served basis

HSCS Priority Scheduling Scale

Events (lower priority activities)

  1. Educational & Professional Development Events for HS Faculty/Staff/Student attendees (e.g., grand rounds, seminars, conferences, CME courses, training and workshops)
    • Requests must provide details on event (attendees, purpose, type of event)****
  2. UMN Administrative Events (e.g., department meetings, school class meetings, other administrative functions)
    • Requests must provide details on event (attendees, purpose, type of event)****
  3. HS Student Extracurricular and Outreach Programs (e.g., HS student registered groups, CHIP/CLARION, training, communications, and recruitment)
  4. Non-HS Student Activities (e.g.,CLP or RSO groups with non-HS affiliation)
  5. UMP/Fairview (e.g., meetings, training, special events)
  6. Rental agreements (e.g., co-sponsored or non-University groups)

*Scheduling should reflect endorsed protocols and maximize use

  • To maximize scheduling and capacity, scheduling times will follow the University standard “A” meeting times (8-8:50, 9:05-9:55, etc) for course start and stop times.
  • Scheduling priority may be lower for course schedules that deviate from the university standard “A” meeting times.
  • Meeting patterns should reflect actual room use.

**Programs identify which courses/sessions utilize active learning space layouts.

***Includes Teleconferencing (ITV, Zoom), Recording (Mediaspace), other streaming/capture technology.

****Failure to provide sufficient event details voids request. Scheduler will be notified and asked to resubmit the request with appropriate details.

The Priority Scheduling Scale applies to events that are requested during the course scheduling timeline. Once all courses and the pending event requests are confirmed, event scheduling transitions to a First-Come-First-Serve basis. Once an event is confirmed in a space, we will not change the existing reservation to accommodate higher priorities on the scale.